Bylaws of the Social Security Alumni Association (SSAA)
Article I. Membership
Members of the SSAA in good standing shall have the right to vote for Directors of the SSAA and to participate in all activities of the SSAA as prescribed in the Constitution and the Bylaws.
Article 11. Meetings
Section 1. The time and place for business meetings of the SSAA shall be established by the board of Directors. Announcement of the meeting date will include the agenda and will be included in the Social Times Newsletter.
Section 2. A program presentation may be a part of any regular SSAA meeting.
Section 3. The regular meetings of the Board of Directors shall be held, unless otherwise agreed to by the Board, on the 3rd Tuesday of each month. These meetings shall be open and any member of the SSAA may attend such meetings. Special meetings of the Board of Directors may be set by a majority of the Directors voting. An emergency meeting may be called by the Chairperson, or in his or her absence the vice Chairperson, provided notice is timely communicated to each Director.
Article III. Officers and Duties
Section 1. The President shall supervise and coordinate the affairs of the Chapter and shall direct such actions as are consistent with the Constitution and the Bylaws. Each year the newly elected chairperson of the Board of Directors acting in his or her capacity of President of the SSAA will nominate, subject to the approval of the Board of Directors, individuals to serve as Vice President, Secretary, and Treasurer and in such other positions as he or she and the Board of Directors consider necessary or desirable to carry out the functions of the organization. The terns of offices will normally run until new officers are nominated and approved the following year. Any officer may be removed by the concurring votes of a majority of the Directors at a duly constituted meeting.
Section 2. The Chairperson shall preside at all meetings of the Board of Directors. In his or her absence the Vice-Chairperson shall preside.
Section 3. The President shall preside at all business meetings of the SSAA. In his or her absence the Vice-Chairperson acting as President will preside.
Section 4. The President or the Vice Chairperson acting as President shall appoint committee chairmen and members of all regular and special committees.
Section 5. The Secretary shall (a) record the proceedings of each Business meeting of the SSAA and each meeting of the Board of Directors, (b) maintain a list of all members and (c) carry on such correspondence and other business as the President and/or the Board of Directors nay direct.
Section 6. The Treasurer shall have charge of all funds of the SSAA, depositing them to the account of the SSAA in a depository approved by the board of Directors. Expenditures from the funds of the SSAA will be made only on the basis of authorization by the board of Directors. The Board will make such authorization to the President and he or she normally will authorize expenditures subject to such limitations on amount and purpose as will avoid the necessity for the Board to approve routine reasonable expenditures and will permit the efficient discharge of the SSAA,s business. The Treasurer shall make such disbursements as are authorized by the President, or the Vice-Chairperson acting as President in the absence of the President, to the extent that in the Treasurer's judgment they are just bills of the SSAA. The Treasurer shall make a report an all monies received, expended, and on hand, at each business meeting of the SSAA and at each meeting of the Board of Directors.
Section 7. The duties of officers other than the Vice Chairperson acting as President, Vice President, Secretary, and Treasurer shall be as agreed upon by the President and the Board of Directors. Information as to the nature of such positions will normally be conveyed to the membership through the SSAA's Newsletter, the Social Times.
Section 8. The officers of the SSAA will collectively have the responsibility to initiate activities appropriate to the full achievement over the long range of the purposes of the SSAA. Such activities shall consist of, but not be restricted to, scheduling annual and interim meetings, programming a variety of social affairs, and establishing the mechanics for liaison with the SSA.
Article IV. Nominations
Section 1. The President shall appoint with the approval of the Board of Directors a Nominating Committee of not less than three members not later than August 15 of each calendar year.
Section 2. The Nominating Committee shall, before September 25 of each year, select nominees to fill the expiring terms of four or five Directors, as appropriate.
Section 3. Nominees for the office of Director must be members of the SSAA prior to nomination.
Section 4. Nominations may also be effected by submitting to the Board of Directors, through the President, a proper petition containing the signatures of at least ten SSAA members. Such petitions must be submitted to and received by the President no later than September 10. All such nominees must meet the requirement of Section 3 of this Article.
Section 5. Election shall be conducted by mailed ballot not later than November 1. The ballot shall contain the names of the nominees selected by the Nominating Committee and shall also contain the names of persons nominated by petition in accordance with Section 4 of this Article. An asterisk shall be used to designate persons selected by the nominating committee. Names shall be placed on the ballot in a random manner, based on a drawing conducted by the Chairperson of the Nominating Committee. The deadline date for mailing the completed ballots will be printed on the face of the ballot.
Section 6. The ballots shall normally be mailed with the SSAA newsletter, the Social Times, which shall provide biographical information on each candidate.
Section 7. The ballots shall be posted by members to the president no later than the published date set as the voting deadline. Envelopes will remain sealed until action is taken by the Board of Directors pursuant to Section 8.
Section 8. The Board of Directors shall name an elections board for the purpose of counting the ballots. The Board shall upon report to it of the
Election board certifies the results of the balloting.Section 9. The four or five nominees, as appropriate, receiving the
highest number of votes shall be declared elected.Section 10. The newly elected Directors shall assume their posts on January I of the new calendar year, or as soon as possible thereafter, should the elections be delayed for any reason.
Article V. Association Year
The association year as it relates to business of the SSAA or use in the Constitution or Bylaws shall be the calendar year January 1 through December 31.
Article VI. Initial Activities Program
The Board of Directors has approved a multifaceted approach to achieving the purposes set forth in the Constitution. The major elements of such an initial activities program shall include, but not be confined to, the follow:
* An SSAA publication issued regularly and mailed to each member.
* A membership booklet (directory) listing the names and addresses (except for addresses of members who have advised of their preference that it not be listed) updated periodically as necessary and economically feasible and mailed to each member.Article VII. Finances
The records of the SSAA at the end of each calendar year shall be
audited by an Auditing Committee and reported to the Board of Directors no
later than March 1 of the following year.Article VIII
Robert's Rules of Order shall govern the proceedings of the SSAA except where inconsistent with the Constitution and these Bylaws.